Lettings · Compliance · Rent
The platform built for modern letting agents
Rent, compliance, maintenance and landlord statements in one exact system — where every payment, certificate and document reconciles itself.
No spreadsheets · No shared inboxes · No surprises
Trusted by UK letting agencies
“Estate Portal replaced five spreadsheets, two apps, and a shared inbox. Rent reconciles itself, compliance never slips, and our landlord statements take minutes instead of days to produce.”
The platform
One ledger for every property, payment and certificate
The whole lettings lifecycle, modelled like a financial system — accurate, auditable and always reconciled.
01 — Rent & reconciliation
Rent that reconciles itself
A schedule generates from each tenancy the moment it starts. Match payments as they land, see Paid / Due / Overdue at a glance, and let arrears surface before chasing becomes a chore.
- Automatic payment matching
- Live arrears & balance tracking
- Every receipt logged and dated
02 — Compliance
Nothing expires unnoticed
Gas, EICR, EPC, alarms and licensing tracked per property with a derived red / amber / green status. Renewals surface on the dashboard and calendar long before a deadline turns into a liability.
- 17 certificate types tracked
- Automatic renewal reminders
- Audit-ready evidence on file
03 — Landlord statements
Statements that draft themselves
Rent received, less management fee, VAT and any logged expenses — the net due to each landlord, calculated to the penny and issued as a clean, frozen document. No month-end spreadsheet marathon.
- Fees & VAT calculated automatically
- Maintenance costs flow straight in
- Issued as an immutable record
Everything else, in the same place
The records and workflows around the money — connected, so nothing is ever re-typed.
Properties, landlords, tenants and contractors as one clean, linked record.
From first enquiry to move-in — viewings, feedback and offers on one board.
Log issues, assign contractors, track cost straight to the landlord's statement.
Viewings, inspections, renewals and tenancy dates flow into one month view — and subscribe to it from your own calendar app.
Carry out inspections room by room with photos, right in the app, and produce a clean report to share.
Agreements, certificates and IDs on the records they belong to — scanned and private.
Track every key set and who holds each copy, against the property it opens.
Bring your master lists in from CSV, and download a full backup of your data whenever you need.
Front desk, accounts and principals each see exactly what they should — no more.
Inspection reports, key management, the shared calendar and CSV import are Professional-plan features — see pricing. Full backups are included on every plan.
- £300krent reconciled annually
- 120tenancies managed
- 99.9%platform uptime
- <2hmedian support reply
Security & trust
Bank-grade where it matters, boring everywhere else
Your data is never visible to another organisation — enforced in the architecture, not just the UI.
Every record carries its history. Who did what, and when, across the whole system — 100% of actions logged.
Files virus-scanned on upload, never public. Download a full backup of your workspace at any time; deletes are recoverable.
Pricing
Simple monthly pricing
One flat fee per agency — every user included up to your plan's limit. No setup fees, no per-property charges.
Everything you need to run the agency day to day.
- Properties, landlords, tenants & contractors
- Tenancies, compliance & maintenance tracking
- Lettings pipeline — enquiries & viewings
- Private, virus-scanned document storage
- User roles & full audit trail
The complete platform, with the money side switched on.
Everything in Core, plus
- Inspection reports — room by room, with photos
- Key management — every set and who holds each copy
- Finance — rent ledger, expenses & landlord statements
- Shared calendar — viewings, inspections & key dates in one view
- CSV import — bring your master lists in from spreadsheets
- Every new feature we ship, automatically
The product keeps growing — your price doesn't. We ship new features all the time, and every Professional workspace gets them the moment they land, at no extra cost. The plan price you start on is the price you keep.
14-day free trial on all Professional features · Billed monthly · Cancel anytime
See it with your own portfolio
A 30-minute walkthrough on your real workflows — your size, your challenges, your questions. A focused conversation, not a sales marathon.